Terms & Conditions of JD ROBERTSON & Co Ltd 2012
When hiring vehicles legislation is the area where we must not compromise.
Our duty to our customers is to ensure that our vehicles our of the highest safety standards and likewise we must ensure our customers are fully qualified when taking one of our vehicles onto the road.
All hirers must be aged between 21-75; hirers under 23 must have 2 years driving experience and have not had any accidents or have any endorsements. Drivers over 23 must have 1 years driving experience and any more than one accident in the last 3 years needs insurance clearance.
Driving licences bearing endorsements with more than 1 speeding or parking offences may need clearance from our insurance company.
Driving licences, which have been suspended, can be taken 5 years after the offence with added excess, however some offences remain valid for 11 years and will always require clearance from our Insurance Company.
Students, H.M forces (other than officers) & minibus drivers must be 25. Students 25-30 need insurance clearance.
Minibus drivers must have held a licence for 2 years.
Time of Hire
A days hire is from 9.00am until 8.30am.
½ day hire is from 9.00am until 15.30pm or from 16.00pm until 8.30am but can not be booked in advance.
Between 9.00am Friday to 9.00am Monday minimum hire 1 day.
Rights Reserved
The right is reserved to vary the rates, conditions and period of rental at any time and to refuse to rent to any person without giving a reason.
Not all types of vehicles are available at all depots.
Vehicles must be collected and returned between these hours except by prior arrangement. Vehicles can be returned day or night Colchester depot only.
ROADSIDE ASSISTANCE
All vehicles are registered with AA or RAC Breakdown Service. Call out charges for running out of fuel or loosing keys are the responsibility of the driver.
Paid drivers for minibuses need category D1 on their licence.
All drivers of vehicles over 3.5 Tons need category C1on their licence.
All Vehicles are unlimited mileage in the UK.
Only drivers that have completed the necessary insurance forms are allowed to drive the vehicle.
Vehicle may only be taken abroad with our permission a 25% surcharge is added to the basic hire charge & a mileage allowance of 200 miles per day. A green card for insurance & RAC or AA breakdown cover must also be added to the hire costs.
All hirers must produce a current driving licence and one other of the following: credit card, debit card, passport, guarantee . Army I.D. card, warrant card, gun licence, tax exemption card, hackney carriage licence, building society book with visible signature, security pass from any major company e.g. British gas, BT, Eastern Energy, or a major store card.
THE EXCESS DEPOSIT MUST BE PAID BY A DEBIT OR CREDIT CARD.
Where a driver has not got a credit/debit card another person must pay for the hire with their credit/debit card and agree to pay any monies owing at the end of hire.
INSURANCE
The first £500 for cars and vans up to 3.5 tons & the first £750 for trucks up to 7.5 tons & 15 or 17 seater minibuses of each and every accident involving any damage or loss to the vehicle or third party is the responsibility of the hirer.
This liability can be reduced to £200 for cars & £200 for vans up to 3.5 tons by paying £7.00 per day and trucks up to 7.5 tons & 15 or 17 seater minibuses by paying £10.00 per day.
Windscreen/Tyre Insurance is available at £3 per day or £15 per week.
DAMAGE TO THE VEHICLE CAUSED BY HITTING OVERHEAD OBJECTS IS THE RESPONSIBILITY OF THE HIRER.
Damage to the interior of the vehicle other than caused by an accident will be charged.
Extra drivers £5.00 per day up to a maximum of £35.00.
Roof racks (can be fitted to some vehicles) £6 per day or £15 per week.
OPERATORS LICENCE
(4 ton Box Vans, 4 Ton Tippers and Dropsides)
When the vehicle is used for business purposes an operators licence is required which is the responsibility of the hirer. When the vehicle is used for private purposes an operator’s licence is not required. Drivers are requested to note the number of hours they are allowed to drive in any one period.
PAYMENT
A deposit of the cost of hire, the excess and the waiver if taken is requested at the commencement of the hire.
Any reasonable expenses incurred will be re-imbursed on production of receipted invoice.
Companies who wish to arrange their own comprehensive insurance may do so. Proof of insurance cover must be shown. We will provide details of the vehicle to be hired in advance if possible.
Rates include comprehensive insurance with an excess, maintenance & oil. When the vehicle is used for towing there is an extra charge of £7.00 per day for cars & vans up to 3.5 tons, £10.00 per day for minibuses & vans up to 7.5 tons.
BOOKING DEPOSIT
Vehicles are not firmly reserved until a booking deposit of £25 is paid or a credit/debit card number is given. £50.00 for vehicles going abroad.
JD ROBERTSON & Co Ltd 2011
26, Magdalen St, Colchester, Essex, CO1 2LD Tel: 01206 572368